6 Things to Consider When Planning An Overseas Trip

  • Copy by: Reema Desai

Though we love trip planning of any kind, there is nothing quite like the excitement of planning a vacation overseas. The thought of immersing yourself in a new culture, stepping away from the virtual overflowing inbox, and disconnecting from your immediate world may make packing your bags without thinking twice necessary (we’re with you!). That said, spending extra time up front considering how to plan your trip accordingly can make your entire vacation run smoothly from start to finish. Once you’ve decided where you’re headed, these six tips will have you well on your way—the perfect international getaway.

Check Visa and Passport Requirements

It seems like a no brainer, but doing your homework when it comes to visas and passports can save you time and trouble in the long run. If you’re applying for a passport for the first time, make sure to give yourself at least four to six weeks to receive it. Many countries have stricter regulations than you might expect and may require more than a valid passport and plane ticket only. For example, France requires a passport remain valid for six additional months at the time of your visit. Before traveling, always check the State Department’s Country Information page to determine what kind of passport and visa requirements your destination requires. This page also includes details on where U.S. embassies in each country are located (very handy in the event of an emergency). Though visas are less common for most popular tourist destinations, it’s still important to do your homework in order to avoid surprises upon arrival. Even countries like Brazil and Vietnam, both popular spots for tourism, require a form of visa for travelers from the United States.

Travel tip: Leave an extra copy or your passport, visa, and driver’s license with a friend or family member at home. This can be a lifesaver if you lose your passport while overseas.


Map Out Important Locations

When you arrive in a new country after a long plane ride (after tight layovers and the often inevitable annoyance that your luggage is last on the carousel) spending extra time figuring out where your hotel is a waste of energy. Prep before you leave home! And luckily, we live in the age of the iPhone, which has made traveling infinitely easier. There are several apps you can use to map out important sights on your trip before you depart. Apps like City Maps 2Go and Maps.Me allow you to input addresses located in your destination city and access them while on your trip without using WI-FI or data (yes, really!). No need to pay for expensive roaming fees or spend time pouring over a guidebook on the side of the road (we’ve been there!) ever again.

Travel tip: Spending a few hours before your trip to input the addresses of hotels, museums, shops, and restaurants you’re planning to visit will save you hours upon hours once you arrive at your destination. Also, this will allow you to understand the layout of the city before arriving. You’ll know which sites are grouped near each other, and be able to plan your days accordingly.


Review Travel Warnings and Alerts

At the risk of sounding ominous, checking official travel alerts and warnings prior to your trip is incredibly important when traveling internationally. There can be major warnings related to serious issues like political unrest or more common and minor alerts for things like transportation strikes or peaceful demonstrations. While these alerts relate to things that won’t typically derail your trip, they can often save you time and frustration while abroad. Find out about a taxi driver strike a week before traveling to Italy? No sweat—you have time to learn about bus routes and alternative transport options.

Travel tip: Make sure to check the travel alerts and warnings before booking logistics, as well as a week or two before your trip to cover all of your bases. To check on these notifications, visit the State Department’s Warnings and Alerts page.


Create a Daily Budget

Your trip will run much more smoothly if you determine a daily budget for yourself (and stick to it!). First, figure out what your total trip budget is and subtract the initial necessary costs like flights and visa fees. From there you’ll be left with the total amount you can spend while on the trip. Divide that amount by the number of days you’re traveling for an estimate of how much you have to spend per day. Next, determine the amount you have to spend on lodging, food, activities, and shopping. A daily budget takes much of the guesswork out of a trip, but be sure to factor in wiggle room for unexpected expenses.

Tip: Don’t forget extra costs like foreign transaction fees and the exit and entry fees that some countries require or baggage fees.


Learn Key Phrases

There’s a good chance when traveling internationally that English may not be the native language. Learning a few key phrases in the given language of the country you’re visiting can make a huge difference. Simple phrases like “How are you? How much is this?” and “Thank you” will help you immensely. Locals should be more receptive with tips or assistance, and it’s a wonderful way to pay respect to the country and culture(s) that you are a guest of. If you’re visiting an English speaking country, it’s still important to learn a little bit more about their customs (e.g. Is tip necessary?) so that you can arrive feeling well-versed in the cultural norms.

Travel tip: Duolingo and Memrise are two great language resources that combine fun, interactive learning techniques that will have you on your way to learning a new language in no time.


Get Organized

Flights, train schedules, taxi locations, museum tickets, and hotel bookings can be hard to wrangle in one spot. Should you travel with a stack of 100 confirmation printouts? Risk the chance of losing the email confirmation to the spot you’ve been dying to visit? Avoid the mess and agony by organizing all of your travel details and confirmations in one place with Tripit (and change your travel game forever). Tripit compiles all of your travel confirmations and bookings to create one master itinerary that can be accessed at any time, even without WI-FI. Say goodbye to lost flight numbers or confusion about scheduling logistics. Tripit erases the guesswork and helps organize your trip from start to finish. The concept is simple: Once you sign up, forward all your travel-related confirmations and emails to [email protected]. The app combines them all to form your master itinerary with minimal effort on your part.

Now all you have left to do is enjoy your trip!

Tell us, what else should we consider when traveling abroad?

top photo by Daniel Stockman

  • OMG, thank you for sharing this! I am currently planning a trip to France in June. This helps me out so much!

    • You’re welcome!! Enjoy your trip! 🙂

  • Fantastic post reminding me to get my ducks in a row before I go this fall!

  • susie q

    You will want to check and see if vaccines are needed. Having traveled to Asia, I needed to get multiple vaccines.

  • Before traveling, I like to look up blogs about the place that I will be visiting. It helps me find restaurants and bars that are off the beaten path and enjoyed by locals. I also recommend checking out Bookalokal to see if there are any events in the city where you will be staying.

    Also, research the top music venues of the place you are going. Your favorite band might be playing or you might discover a great new artist. Music is one of the best ways to explore a city!

  • Sondosat

    The weather! And where to eat authentic local food.

  • This came at the PERFECT time! Travelling overseas for the first time at the end of the month, and I’m soaking up all the information I can get. That maps tip (especially for using w/o data) is much appreciated! 🙂

    xo, Manda

  • Sarah S

    Air Bnb and Couch Surfing are great for saving money AND connecting with cool locals. I have had good experiences in the US and abroad with both services. In Europe, many of the little b&bs are much cheaper than hotels but you can’t necessarily book them online. If you send the owner’s an email, they are typically more than happy to help you make a booking.

    Lonely Plant guides and Trip Advisor are two other sources that have never steered me wrong.

    And a little silly tip – if you’re not seriously attached to your toiletries, bring just a tiny travel bottle for the first day, and then buy regular size shampoo/conditioner/soap/etc. when you get there. I find it’s a fun souvenir when I get back and I have soap from France and toothpaste from Italy in my bathroom.

  • Great post – the key phrase one is one I always forget.

    Check out my SPRING BREAK GUIDE with essentials and things not to forget!

  • Thank you for the tips! I had to pin this so I can go back to it again and again…I always have a little travel anxiety so this helps to ease it.


  • Those apps look amazing!

  • Maggie

    I would’ve never found memrise without this article!! I knew about Duolingo but it doesn’t have Hungarian, thank you thank you!!!

  • Thanks! Despite all the drawbacks and warnings, going overseas is totally worth it! Planning your journey in advance could make it really entertaining.

  • Hi Reema, Thanks for this beautiful tips, but I think you should consider about apps too, like some apps you have to keep in your phone while traveeling. like International roaming app like Ajura, Uber.com , Google map , and apps for finance management …

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  • April Yap

    You’re right creat a daily budget for travelling.Thanks for sharing this Its very helpful informations.

  • Lara Nogueira

    Loved the post and found the information very usefull for planning a trip.

    I would also suggest some planning on how to handle money abroad to avoid problems when you get to the destination.

    Actually, I have published a post with some other tips for planning a trip on my blog and would love to colab with you all.

    Check my tips on http://www.ourwanderlustworld.com